Triveni Turbines

Integrated Procurement & Supply Chain Management - Detailed Process Flow

1. Direct Bought Out (DBO) Process

External procurement for direct project delivery

Sales Handover
Project transfer from sales to PM team
→
Project Creation
Portal setup with WBS, scope, T&C
→
Kick-off Meeting
Action items, stakeholders, SLAs
Engineering Release
BOM creation & technical drawings
→
Purchase Requisition
Auto-triggered PR from BOM
→
Budget Check
PR vs Budget validation
RFQ Generation
Send to approved vendor list
Supplier Queries
Technical clarifications
Quotation Receipt
Technical + Commercial quotes
E-Auction?
Optional transparent selection
Evaluation
L1/L2/L3 comparison
PO Creation
Purchase Order generation
Order Acknowledgement
Supplier confirmation
→
Drawing Approval
Vendor drawings + revisions
→
QA Planning
Quality plans & checkpoints
Manufacturing
Supplier schedule updates
→
Inspection
QC approvals & checkpoints
→
Dispatch
Packing list & shipping
GRN Creation
Goods receipt processing
→
Bill Parking
Invoice processing
→
Payment
Final payment processing
2. Unit Bought Out (UBO) Process

Factory-based procurement with internal production planning

Production Planning
Factory schedule alignment
→
Similar to DBO
PR → RFQ → PO flow
→
Gate Entry
Mandatory plant entry
RGP Issue
Raw material to vendor
→
Vendor Processing
Machining/Fabrication
→
Finished Goods Return
Completed items back
SAP Integration
Packing list import & linking
→
QA → Dispatch
Same as DBO process
→
Finance
GRN → Payment
3. Stores & Inventory Management

Material receipt, storage, and internal distribution

Material Inward
GRN preparation
→
Restricted Storage
Temporary holding area
→
Quality Check
QC approval process
Unrestricted Storage
Available inventory
→
Material Request (MRS)
Stakeholder requisitions
→
Issue Material
Project/MRS allocation
Inter-plant Transfer
Pinya ↔ Shampura
RGP/NRGP
Direct portal printing
Perpetual Inventory
Daily/Monthly tracking
Stock Reports
Available/Transit/Subcontracted
4. Logistics & Export Process

Dispatch coordination and export management

Dispatch Instruction
Project DI to logistics
→
RFQ to Transporters
Include CHA services
→
Negotiation
Rate & service comparison
Transporter PO
Service confirmation
→
Invoice Creation
Direct + Turbine items
→
Export Clearance
CHA customs handling
Shipment Tracking
Real-time status updates
→
Auto Communication
Stakeholder notifications
→
Performance Evaluation
Transporter rating
5. Subcontracting Process

Raw material processing through external vendors

Material Issue
Raw material to vendor
→
Subcontracting PO
Service order creation
→
Vendor Processing
Machining/Fabrication work
Material Return
Finished goods back
→
GRN Creation
Goods receipt processing
→
Quality Check
QA approval required
Bill Parking
Invoice processing
→
Payment Cycle
Similar to DBO/UBO
→
SAP Integration
RGP, GRN, PO tracking
DBO Process
UBO Process
Stores & Inventory
Logistics & Export
Subcontracting
Decision Point
SAP Integration Point

Process Integration Points

🔗 SAP Integration: Real-time data synchronization for GRN, PO, Packing Lists, and Financial transactions

📊 Cross-Process Dependencies: Stores management feeds into all processes, Quality checkpoints are mandatory across flows

🚀 Automation Opportunities: Auto-triggered PRs, Workflow approvals, Real-time tracking, Performance analytics